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Council Minutes
Eastern
Valley United Baptist Association
Special Council Meeting
April 8, 2006
The Council
held a special meeting on April 8, 2006, at New Minas Baptist
Church.
Present: Graham Thomas, Marilyn Heber, Ellen Hunt, Hedley
Hopkins, Vincent Leung, Glenn Wooden, Wayne Merrill
Regrets: Emily Samson, Ron Baxter, Jeffrey White, Barb
Cochran.
Graham presented an agenda for the meeting.
Kingswood Camp Insurance: Vincent reported the findings
of Gary Nelson and noted that in any lawsuit that might arise it
would be dependant on the Judges opinion as to who was liable.
We would have to convince the judge that we had done everything
possible to prevent the problem from happening. Vincent
distributed two documents: “The Liability of Volunteer Board
Members” and “Volunteer Protection Act.” He noted that with the
practice of “due diligence” there is little liability. this is a
change since 2002. Gary Nelson made three recommendations:
1) Kingswood camp Committee be incorporated as the act is
directed to incorporated bodies. This would mean registering
with the registry of joint stocks. This would also mean that the
deed be transferred from Association to the Camp committee.
2) Wavers be signed for any rental groups or individuals.
3) General Liability Insurance - it was thought that our
present insurance was adequate.
Discussion followed. It was noted that volunteers are protected
but staff and anyone receiving more than $500 are not covered.
General liability will cover these provided that they are
properly trained.
Glenn, resigned chair of Kingswood Camp committee asked us to
consider making the Camp committee a board as most camps have
boards who make independent decisions.
Motion: (J. Beers/M Heber) that this council set up a sub
committee, with the proviso that outside members could be
co-opted, to investigate matters considered relative to
Kingswood Camp being a board. Motion Carried.
Note: This committee is to examine the information
provided by Gary Nelson regarding liability insurance.
Glenn, John and Marilyn volunteered to be this committee. The
expectation is that there will be a report to the September
Council meeting.
Vincent further reported that he had discussed the possibility
of “self insuring” with Gary Nelson and Gary thought it would be
a good idea. The stewardship committee is looking into this
idea.
Anniversary Service in Yarmouth: On April 20 there will
be a special service at Zion Baptist church in Yarmouth to
commemorate the 100th anniversary of the Baptist Union. They are
looking for a representative from our Association to
participate. John Beers volunteered. John will contact the
organized, Wayne Johnson.
Date of Association: It was reported to us recently that
there are no Convention Council members able to attend our
meeting on May 6th. Should we change the date to try to
accommodate them. After much discussion it was decided we would
keep the Association meeting on May 6th and allow for discussion
among our Association churches on the topic of same sex marriage
and the notice of motion to Convention.
Motion: (H. Hopkins/E. Hunt) that we maintain May 6 as
the date for Association and we maintain the theme of the
program as well. Motion carried.
Wayne will send a mail out to Association churches noting the
change in the meeting and also noting the information on the
Mission workshop.
Nominating Committee: John reported that the nominating
committee will meet on April 12.
Treasurers Report: The treasurers report was received.
Wayne will contact Harry Gardner and let him know that we have
decided to meet on May 6.
John Beers closed with prayer.
It was noted after that Glenn had resigned from the Kingswood
Camp Committee. It was agreed that a letter of appreciation be
sent to Glenn.
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